Occupancy Rate Calculator
Calculate occupancy and vacancy rates for rental or hospitality properties.
By Konstantin Iakovlev · Updated September 2026 · Source: CFPB — Owning a Home
Occupancy Rate
84.0%
Vacancy Rate
16.0%
Revenue Analysis
| Current Revenue | $63,000.00 |
| Max Revenue (100%) | $75,000.00 |
| Lost Revenue | $12,000.00 |
| Industry Avg (hotels) | 65–70% |
| Industry Avg (apartments) | 93–96% |
Use the Occupancy Rate Calculator above to calculate your results. Enter your values and see instant results — all calculations run in your browser.
Disclaimer: This calculator is for informational purposes only and does not constitute tax, financial, or legal advice. Results are estimates based on the information you provide and current rates. Always consult a qualified tax professional or financial advisor for advice specific to your situation.
How It Works
Occupancy rate tells you what share of a rental or hospitality property is filled at a given moment, and the vacancy rate shows the flip side. These figures drive decisions about pricing, marketing, and whether a property is worth holding. Tracking occupancy over time lets owners spot trends early and tune their strategy to protect profitability.
To find the rate, divide occupied units or rooms by the total units or rooms available, then multiply by 100 for a percentage; vacancy is whatever is left after subtracting that figure from 100%. Take 15 occupied apartments out of 20 total: (15 / 20) * 100 = 75%, leaving a 25% vacancy rate.
Consistency in your timeframe matters, so pick a period (daily, weekly, monthly, or annually) and apply it across every input. One frequent error is folding units that are permanently out of service, such as those under major renovation, into the total available count, which drags the occupancy figure down artificially. And a full building isn't automatically a profitable one: if your rents sit too low, strong occupancy can still leave money on the table, so read it alongside your average daily rate or average rent per unit.
Example: Boutique Hotel Occupancy for March
- 1 A boutique hotel in a major city has 50 rooms available for rent. Over the month of March 2026, it recorded 1,350 occupied room nights out of a possible 1,550 total room nights (50 rooms * 31 days). In the calculator, use Nights mode: 1,550 available nights and 1,350 booked nights.
- 2 Occupancy Rate = (1,350 / 1,550) * 100 = 87.1%. Vacancy Rate = 100% - 87.1% = 12.9%.
- 3 The hotel's occupancy rate for March 2026 is 87.1%, with a corresponding vacancy rate of 12.9%.
- 4 That is well above the 62.3% average occupancy CoStar reported for U.S. hotels over full-year 2025. Strong occupancy alone doesn't prove the rooms are priced right, so read it alongside the average nightly rate: enter that rate to see the month's revenue and what the 200 empty room nights cost.
Source: CFPB — Owning a Home · Last updated: September 2026
Frequently Asked Questions
How do you calculate occupancy rate?
What is a good occupancy rate for an apartment building?
What is the difference between physical and economic occupancy?
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